zaterdag 22 augustus 2020

Use a PPT (colour) theme in Excel - PPT 2019

If you create a new colour theme in PPT you can use it in other Office programs like Excel and Word.

First you design the new theme in PPT. There are two ways you can do that.

Either go to View - Master - select the master which is on top of the list. In the Background group click on the list arrow next to Colours and select Customize colours at the bottom.



Or on the Design tab in the Variants group click the more drop-down arrow and choose Colours, and then Customize colours.




The first four colour boxes are meant for text and the colour background of the slide. You have light text on a dark background and dark text on a light background. Colour box 1 (dark 1) is the colour of the main text, Colour box 2 (light 1) is the colour of the background of the slide, usually white, colour box 3 (dark 2- is for the colour of secondary text, colour box 4 (light 2) is the background colour for dark text.

The next 6 colour boxes contain the accent colours for shapes, tables, graphs, SmartArt. In the example above  I changed the 6 accent colours.

At the bottom of the dialog type the name of the new colour theme. If you wish you can also change the Font or Effects of the theme in the same group.

If all the colours have been set you can save your new theme. In the Edit themes group click on the Themes button and select Save current theme option. Or click on the Design tab and in the Themes group click the More button and then Save current theme.


You will automatically land in the Document themes folder. Give your theme a name and hit Save. Be aware that if you do not save the theme in the default folder it will not show up in the gallery.

Now, when you click the Theme button (slide master) or when you choose Design and the More button you will see a custom section with your new theme in it.


Start Excel and open and existing or a new workbook. Go to Page layout tab, click on the Themes button in the group Themes. Select your new PPT theme. Now all the colours have changed.
Below a video demonstrating the principle.



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