Use multilevel outline numbering in PowerPoint

Numbering capabilities in PowerPoint are very limited, especially compared to what is possible in Word.

Basically you can only number using a single level. It is possible to assign a different bullet or number style to each level but that's about it.

Multilevel numbering like this :

1

1.1

1.1.1

2

2.1

2.2

is not possible.

If you want multilevel numbering you will have to use a workaround.

Here's what you do in PPT 2003:

1. Type your outline in Microsoft Word 2003
2. Give it the formatting you need.
3. Select and copy the outline.
4. In PowerPoint, Edit - Paste special - Paste as a Word object.

You simply edit your outline by double clicking the object in edit mode which will open up a Word window that allows you to make the necessary modifications.

In PowerPoint 2007-2010

1. Type your outline in Microsoft Word 2007
2. Give it the formatting you need.
3. Select and copy the outline.
4. In PowerPoint - Home tab - Clipboard group - down arrow on the Paste button - Paste special
5. Choose paste as a Word object.

You simply edit your outline by double clicking the object in edit mode. Which will open up a Word window that allows you to make the necessary modifications.

If you want your own style of numbering in Word you will have to click the Multilevel numbering button and choose Define new multilevel list. When you want to add text, click in the number format box, position your cursor in front of the number and type your fixed text. You may need to adjust the indents to match the extended numbering.