In PPT you can embed or link images. To link a picture just click on the list arrow next to the Insert button in the Insert dialog box, three choices are available.
Link to file: links the picture from the folder to the slide where you inserted it. PPT only remembers the path and the name of your picture instead of the whole image. If you delete or move the picture PPT will show an empty nox containing a red-x stating that the picture cannot be shown. Link to file reduces the size of the presentation considerably.
If you want to send the presentation by email to another user always insert the picture in the same folder as your presentation before you insert it. Save your presentation at least one time before inserting the picture in your slide. Be sure to send both files to the recipient asking them to put them both in the same folder.
Break link
What if it is no longer necessary to link the pictures. In that case you can break the link.
Click File - Info and click on the Edit links to files option at the bottom of the screen.
Select the picture in the dialog and click the Break link button.
The previously linked image now belongs to the file.
If a red x appears in your presentation then you probably moved the picture. PPT is unable to find the picture and shows an error message.
If the picture has been moved then you can edit the lnk so it points to the exact location.
Click File, choose Info, click the option Edit links to files.
Select the picture and click the Change source button.
Navigate to the new location, select the picture and click the select button in the dialog.
The picture should be back in your presentation.
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